SMU-6 LLC

Details

• Maintaining a huge number of documents necessary for the conclusion and maintenance of contractual relations with clients and contractors;
• Significant time costs associated with the manual generation of the same type of documents;
• The lack of a single document repository and a convenient search system;
• Lack of tools to control the execution of tasks set within the company;
• The lack of operational analytics that provides the necessary transparency of the activities of departments and the ability to make informed management decisions.

Implemented solution on the AMBER platform

Implementation of an automated electronic document management system.

The result of the first stage

1. Electronic document management has been implemented at various stages of the customer’s business processes with full consideration of all the specific features of the company.
2. An algorithm for electronic approval of various types of contracts with service providers has been implemented.
3. The automatic launch is configured to create and assign regular tasks according to the deadlines set by the internal regulations.
4. A mechanism has been implemented to automatically replace those responsible for tasks, in case of vacations and business trips.
5. A mechanism has been implemented for sending reminders about the deadlines for the performance of work under contracts.
6. Creation of necessary documents for registration of transactions is automated. A significant reduction in the time of movement of contracts and the search for necessary information has been achieved
7. The process of approving all documents has been optimized.
8. The transparency of the activities of structural divisions and the manageability of the organization have been increased.